Keyboard shortcuts in MS Word
Microsoft Word is a powerful word processing application created by Microsoft Corporation. Since its debut in 1983, it has established itself as the industry standard for document creation and editing worldwide. This versatile software is a cornerstone of the Microsoft Office suite (now also known as Microsoft 365).
Word enables users to craft virtually any type of text-based document with precision and style. From simple letters to complex reports with embedded graphics and tables, Word provides the tools needed for professional document production in academic, business, and personal contexts.
The software's intuitive interface, combined with its extensive feature set, has made it the preferred choice for millions of users across the globe. Whether you're writing a quick memo or formatting a dissertation, Microsoft Word offers the functionality to meet your document creation needs.
Useful Shortcut keys in Microsoft Word application
|
Command Name |
Modifiers |
Key |
|
All Caps |
Ctrl+Shift+ |
A |
|
App Restore |
Alt+ |
F5 |
|
Auto Format |
Alt+Ctrl+ |
K |
|
Bold |
Ctrl+ |
B |
|
Bold |
Ctrl+Shift+ |
B |
|
Bookmark |
Ctrl+Shift+ |
F5 |
|
Browse Next |
Ctrl+ |
Page Down |
|
Browse Prev |
Ctrl+ |
Page Up |
|
Browse Sel |
Alt+Ctrl+ |
Home |
|
Cancel |
|
Esc |
|
Change Case |
Shift+ |
F3 |
|
Char Left |
|
Left |
|
Char Left Extend |
Shift+ |
Left |
|
Char Right |
|
Right |
|
Char Right Extend |
Shift+ |
Right |
|
Clear |
|
Del |
|
Close Pane |
Alt+Shift+ |
C |
|
Collapse Heading |
Alt+Shift+ |
- |
|
Collapse Heading |
Alt+Shift+ |
Num - |
|
Column Break |
Ctrl+Shift+ |
Return |
|
Column Select |
Ctrl+Shift+ |
F8 |
|
Copy |
Ctrl+ |
C |
|
Copy |
Ctrl+ |
Insert |
|
Copy Format |
Ctrl+Shift+ |
C |
|
CopyToFrom |
Shift+ |
F2 |
|
Create Auto Text |
Alt+ |
F3 |
|
Customize Keyboard Shortcut |
Alt+Ctrl+ |
Num + |
|
Cut |
Ctrl+ |
X |
|
Cut |
Shift+ |
Del |
|
Date Field |
Alt+Shift+ |
D |
|
Delete Back Word |
Ctrl+ |
Backspace |
|
Delete Word |
Ctrl+ |
Del |
|
Distribute Para |
Ctrl+Shift+ |
J |
|
Do Field Click |
Alt+Shift+ |
F9 |
|
Doc Close |
Ctrl+ |
W |
|
Doc Close |
Ctrl+ |
F4 |
|
Doc Maximize |
Ctrl+ |
F10 |
|
Doc Restore |
Ctrl+ |
F5 |
|
Doc Size |
Ctrl+ |
F8 |
|
Doc Split |
Alt+Ctrl+ |
S |
|
Double Underline |
Ctrl+Shift+ |
D |
|
Edit |
Alt+Shift+ |
R |
|
End of Column |
Alt+ |
Page Down |
|
End of Column |
Alt+Shift+ |
Page Down |
|
End of Doc Extend |
Ctrl+Shift+ |
End |
|
End of Document |
Ctrl+ |
End |
|
End of Line |
|
End |
|
End of Line Extend |
Shift+ |
End |
|
End of Row |
Alt+ |
End |
|
End of Row |
Alt+Shift+ |
End |
|
End of Window |
Alt+Ctrl+ |
Page Down |
|
End of Window Extend |
Alt+Ctrl+Shift+ |
Page Down |
|
Endnote |
Alt+Ctrl+ |
D |
|
Equation Toggle |
Alt+ |
= |
|
Expand Heading |
Alt+Shift+ |
= |
|
Expand Heading |
Alt+Shift+ |
Num + |
|
Extend Selection |
|
F8 |
|
Field Codes |
Alt+ |
F9 |
|
File Close or Exit |
Alt+ |
F4 |
|
Font |
Ctrl+Shift+ |
F |
|
Font Formatting |
Ctrl+ |
D |
|
Font Size Select |
Ctrl+Shift+ |
P |
|
Footnote |
Alt+Ctrl+ |
F |
|
Formatting Pane |
Alt+Ctrl+Shift+ |
S |
|
Formatting Properties |
Shift+ |
F1 |
|
Go Back |
Shift+ |
F5 |
|
Go Back |
Alt+Ctrl+ |
Z |
|
Go To |
Ctrl+ |
G |
|
Go To |
|
F5 |
|
Grow Font |
Ctrl+Shift+ |
. |
|
Grow Font One Point |
Ctrl+ |
] |
|
Hanging Indent |
Ctrl+ |
T |
|
Help |
|
F1 |
|
HHC |
Alt+Ctrl+ |
F7 |
|
Hidden |
Ctrl+Shift+ |
H |
|
Highlight |
Alt+Ctrl+ |
H |
|
Hyperlink |
Ctrl+ |
K |
|
Indent |
Ctrl+ |
M |
|
Insert Building Block |
|
F3 |
|
Insert Building Block |
Alt+Ctrl+Shift+ |
V |
|
Insert Comment |
Alt+Ctrl+ |
M |
|
Insert Field |
Ctrl+ |
F9 |
|
Insert Spike |
Ctrl+Shift+ |
F3 |
|
Italic |
Ctrl+ |
I |
|
Italic |
Ctrl+Shift+ |
I |
|
Line Down |
|
Down |
|
Line Down Extend |
Shift+ |
Down |
|
Line Up |
|
Up |
|
Line Up Extend |
Shift+ |
Up |
|
List Num Field |
Alt+Ctrl+ |
L |
|
Lock Fields |
Ctrl+ |
3 |
|
Lock Fields |
Ctrl+ |
F11 |
|
Macro |
Alt+ |
F8 |
|
Mail Merge Check |
Alt+Shift+ |
K |
|
Mail Merge Edit Data Source |
Alt+Shift+ |
E |
|
Mail Merge to Doc |
Alt+Shift+ |
N |
|
Mail Merge to Printer |
Alt+Shift+ |
M |
|
Mark Citation |
Alt+Shift+ |
I |
|
Mark Index Entry |
Alt+Shift+ |
X |
|
Mark Table of Contents Entry |
Alt+Shift+ |
O |
|
Merge Field |
Alt+Shift+ |
F |
|
Microsoft System Info |
Alt+Ctrl+ |
F1 |
|
Move |
|
F2 |
|
Nav Pane Search |
Ctrl+ |
F |
|
New Default |
Ctrl+ |
N |
|
Next Field |
|
F11 |
|
Next Field |
Alt+ |
F1 |
|
Next Misspelling |
Alt+ |
F7 |
|
Next Object |
Alt+ |
Down |
|
Next Pane |
|
F6 |
|
Next Window |
Ctrl+ |
F6 |
|
Next Window |
Alt+ |
F6 |
|
Normal |
Alt+Ctrl+ |
N |
|
Normal Style |
Ctrl+Shift+ |
N |
|
Normal Style |
Alt+Shift+ |
Clear (Num 5) |
|
OfficeFeedbackFrown |
Alt+Ctrl+ |
8 |
|
OfficeFeedbackSmile |
Alt+Ctrl+ |
7 |
|
Open |
Ctrl+ |
F12 |
|
Open |
Alt+Ctrl+ |
F2 |
|
Open or Close Up Para |
Ctrl+ |
0 |
|
Open Using Backstage |
Ctrl+ |
O |
|
Outline |
Alt+Ctrl+ |
O |
|
Outline Demote |
Alt+Shift+ |
Right |
|
Outline Move Down |
Alt+Shift+ |
Down |
|
Outline Move Up |
Alt+Shift+ |
Up |
|
Outline Promote |
Alt+Shift+ |
Left |
|
Outline Show First Line |
Alt+Shift+ |
L |
|
Page |
Alt+Ctrl+ |
P |
|
Page Break |
Ctrl+ |
Return |
|
Page Down |
|
Page Down |
|
Page Down Extend |
Shift+ |
Page Down |
|
Page Field |
Alt+Shift+ |
P |
|
Page Up |
|
Page Up |
|
Page Up Extend |
Shift+ |
Page Up |
|
Para Down |
Ctrl+ |
Down |
|
Para Down Extend |
Ctrl+Shift+ |
Down |
|
Para Up |
Ctrl+ |
Up |
|
Para Up Extend |
Ctrl+Shift+ |
Up |
|
Paragraph Alignment |
Ctrl+ |
E |
|
Paragraph Alignment |
Ctrl+ |
R |
|
Paragraph Alignment |
Ctrl+ |
J |
|
Paragraph Alignment |
Ctrl+ |
L |
|
Paragraph Formatting |
Ctrl+ |
Q |
|
Paragraph Spacing |
Ctrl+ |
5 |
|
Paragraph Spacing |
Ctrl+ |
2 |
|
Paragraph Spacing |
Ctrl+ |
1 |
|
Paste |
Ctrl+ |
V |
|
Paste |
Shift+ |
Insert |
|
Paste Format |
Ctrl+Shift+ |
V |
|
Paste Special |
Alt+Ctrl+ |
V |
|
Prev Field |
Shift+ |
F11 |
|
Prev Field |
Alt+Shift+ |
F1 |
|
Prev Object |
Alt+ |
Up |
|
Prev Pane |
Shift+ |
F6 |
|
Prev Window |
Ctrl+Shift+ |
F6 |
|
Prev Window |
Alt+Shift+ |
F6 |
|
Print |
Ctrl+ |
P |
|
Print |
Ctrl+ |
F2 |
|
Print |
Ctrl+Shift+ |
F12 |
|
Print |
Alt+Ctrl+ |
I |
|
Proofing |
|
F7 |
|
Redo |
Alt+Shift+ |
Backspace |
|
Redo or Repeat |
Ctrl+ |
Y |
|
Redo or Repeat |
|
F4 |
|
Redo or Repeat |
Alt+ |
Return |
|
Repeat Find |
Shift+ |
F4 |
|
Repeat Find |
Alt+Ctrl+ |
Y |
|
Replace |
Ctrl+ |
H |
|
Research Lookup |
Ctrl+Shift+ |
O |
|
Reset Char |
Ctrl+ |
Space |
|
Reset Char |
Ctrl+Shift+ |
Z |
|
Revision Marks Toggle |
Ctrl+Shift+ |
E |
|
Save |
Ctrl+ |
S |
|
Save |
Shift+ |
F12 |
|
Save |
Alt+Shift+ |
F2 |
|
Save As |
|
F12 |
|
Select All |
Ctrl+ |
A |
|
Select All |
Ctrl+ |
Clear (Num 5) |
|
Select All |
Ctrl+ |
Num 5 |
|
Select Table |
Alt+ |
Clear (Num 5) |
|
Show All |
Ctrl+Shift+ |
8 |
|
Show All Headings |
Alt+Shift+ |
A |
|
Show All Headings |
Alt+Shift+ |
A |
|
Show Heading1 |
Alt+Shift+ |
1 |
|
Show Heading2 |
Alt+Shift+ |
2 |
|
Show Heading3 |
Alt+Shift+ |
3 |
|
Show Heading4 |
Alt+Shift+ |
4 |
|
Show Heading5 |
Alt+Shift+ |
5 |
|
Show Heading6 |
Alt+Shift+ |
6 |
|
Show Heading7 |
Alt+Shift+ |
7 |
|
Show Heading8 |
Alt+Shift+ |
8 |
|
Show Heading9 |
Alt+Shift+ |
9 |
|
Shrink Font |
Ctrl+Shift+ |
, |
|
Shrink Font One Point |
Ctrl+ |
[ |
|
Shrink Selection |
Shift+ |
F8 |
|
Small Caps |
Ctrl+Shift+ |
K |
|
Spike |
Ctrl+ |
F3 |
|
Start of Column |
Alt+ |
Page Up |
|
Start of Column |
Alt+Shift+ |
Page Up |
|
Start of Doc Extend |
Ctrl+Shift+ |
Home |
|
Start of Document |
Ctrl+ |
Home |
|
Start of Line |
|
Home |
|
Start of Line Extend |
Shift+ |
Home |
|
Start of Row |
Alt+ |
Home |
|
Start of Row |
Alt+Shift+ |
Home |
|
Start of Window |
Alt+Ctrl+ |
Page Up |
|
Start of Window Extend |
Alt+Ctrl+Shift+ |
Page Up |
|
Style |
Alt+Ctrl+ |
3 |
|
Style |
Ctrl+Shift+ |
L |
|
Style |
Alt+Ctrl+ |
1 |
|
Style |
Alt+Ctrl+ |
2 |
|
Style Apply Pane |
Ctrl+Shift+ |
S |
|
Style Separator |
Alt+Ctrl+ |
Return |
|
Subscript |
Ctrl+ |
= |
|
Superscript |
Ctrl+Shift+ |
= |
|
Symbol Font |
Ctrl+Shift+ |
Q |
|
Thesaurus RR |
Shift+ |
F7 |
|
Time Field |
Alt+Shift+ |
T |
|
Toggle Character Code |
Alt+ |
X |
|
Toggle Field Display |
Shift+ |
F9 |
|
Toggle Master Subdocs |
Ctrl+ |
\ |
|
Toggle Ribbon |
Ctrl+ |
F1 |
|
Toggle XMLTag View |
Ctrl+Shift+ |
X |
|
Translate Pane |
Alt+Shift+ |
F7 |
|
Un Hang |
Ctrl+Shift+ |
T |
|
Un Indent |
Ctrl+Shift+ |
M |
|
Underline |
Ctrl+ |
U |
|
Underline |
Ctrl+Shift+ |
U |
|
Undo |
Ctrl+ |
Z |
|
Undo |
Alt+ |
Backspace |
|
Unlink Fields |
Ctrl+ |
6 |
|
Unlink Fields |
Ctrl+Shift+ |
F9 |
|
Unlock Fields |
Ctrl+ |
4 |
|
Unlock Fields |
Ctrl+Shift+ |
F11 |
|
Update Auto Format |
Alt+Ctrl+ |
U |
|
Update Fields |
|
F9 |
|
Update Fields |
Alt+Shift+ |
U |
|
Update Source |
Ctrl+Shift+ |
F7 |
|
VBCode |
Alt+ |
F11 |
|
Web Go Back |
Alt+ |
Left |
|
Web Go Forward |
Alt+ |
Right |
|
Word Count List |
Ctrl+Shift+ |
G |
|
Word Count Recount |
Ctrl+Shift+ |
R |
|
Word Left |
Ctrl+ |
Left |
|
Word Left Extend |
Ctrl+Shift+ |
Left |
|
Word Right |
Ctrl+ |
Right |
|
Word Right Extend |
Ctrl+Shift+ |
Right |
|
Word Underline |
Ctrl+Shift+ |
W |
How to list the shortcut keys in MS Word
- Open the MS office application.
- Open a New Document.
- Click on ALT and F8 buttons simultaneously, then a Window will Pop up.
- The pop-up window named Macros is shown, Make sure that the "Macros in" select-box has value Word commands.
- From the Macro Name select-box, select "List Commands" and click Run button.
- All available shortcut key will be added to your word document.